Frequent Questions

CATERING AND BAR:

Do you charge a catering service fee?
We do not. Most venues make a 10-15% commission on caterers but we do not have a catering minimum or charge them extra fees. Our goal is to keep their costs, and in turn YOUR costs, as manageable as possible.

Do you have an approved list of caterers and other vendors?
Yes, we do. We know what caterers offer world class service, have delicious food, and work best with our venue. That said, if you find a full-service caterer (one that serves and buses all courses) that’s not on our list, we can do our best to qualify them.

We also provide additional vendor recommendations for your convenience. They are vendors that our couples have used in the past but are not necessarily endorsed by Vintage Fields as couple’s preferences and tastes may vary.

*per our liability insurance, all food served to guests at Vintage Fields must come from a state licensed kitchen.

Do you have a liquor license and provide full bar service and are carry-ins allowed?Fortunately, we do! This is an important detail to confirm as you are searching for the perfect venue. We offer several customizable beverage packages, well trained and licensed bartenders, disposable drinkware, and much more. We sit down with our couples well in advance of their big day to select a plan that’s just right.

As far as carry-ins are concerned, due to the regulations of our liquor license, carry-ins are prohibited by the state. That said, in addition to cocktail and reception beverage packages, we also offer mimosa, bloody Mary bars, beer buckets, and other packages for wedding parties to enjoy as they get ready.

DAY OF and SET UP:

What are the hours when the venue is available to us?
We offer a generous 14-hour rental period from 10am until midnight. Last call is at 10:45 and music stops at 11. We allow an additional hour for cleanup and tear down.

What if we need extra time to set up and or get ready?
No problem. For a modest fee to help cover the potential cost of additional staff, your bridal parties can gain access to the prep spaces earlier than 10am.

Do you allow pets on site during events?
We love dogs as much as you do, so we know how important it may be for them to be part of your special day. We allow couples to bring up to two dogs to be a part of the ceremony. Dogs must be on a lead and have an attendant at all times. Due to food safety guidelines, pets are not permitted inside buildings or anywhere near food. Pets are not allowed to be in vehicles when not participating in the ceremony. We recommend an attendant that is available to take your dogs off site after the ceremony.

What is the parking situation at the venue?

We have plenty of parking to support events up to 200 people. Safety is our number 1 priority so we do allow overnight parking. Out of respect for other bookings, we require that vehicles must be picked up by noon the following day. ADA parking is available in our main venue driveway.

What are the table dimensions?
Rounds: 5’ diameter. Rectangles: 8’ (40” W, 96” L)

Does our rental include table linens?
As tastes and preferences vary from couple to couple, we do not offer linens as part of our standard rental fee. Couples rent them separately and set them up with décor the day of their wedding. That said, see additional packages FAQs for more information on linen and décor packages.

What is the arbor size at your outdoor ceremony site?
8'W X 8'H X 3'D

Can we decorate the venue?
You are welcome to decorate your wedding however you would like. Floral arrangements, drapings with zip ties, floral wire, ribbons, etc are all allowed as long as they don’t damage structures, chairs, or property of any kind.

Do you offer or require an event coordinator?
Our contract states that we require a wedding coordinator to represent the couple on your wedding day. They do not have to be professionally hired, but cannot be a member of the wedding party or a parent.

The couple’s coordinator is someone for our staff and other vendors to coordinate with and vice versa. We DO have a “day of” manager that is responsible for making sure your day runs smoothly, including managing our staff.

As an enhanced amenity, you can book a professional wedding coordinator through Vintage Fields. We offer the best of the best, who know our venue well, and will ensure your big day is enjoyable and runs smoothly.

VENUE, BOOKING and Additional PACKAGES:

What is the venue’s capacity?
200 guests for the ceremony and reception. The average guest count is around 150.

What dates are available for my event?
Available dates can be seen HERE: If the date you are hoping for looks unavailable, please confirm with us as cancellations are rare but occasionally occur and we have a wait list you can join.

What are the payment terms and how do we secure our date?
To secure your date, we require a non-refundable 50% deposit of the booking fee + taxes. The remaining 50% + add ons (bar, AV, linen/decoration packages, etc) are due no later than 60 days in advance of your event.

Should I schedule a tour or can I stop by?
We offer generous availability and require appointments to tour our venue. Click here to request a tour.

Do you offer any additional packages besides what’s included with venue rental?

We offer linen and decor packages as part of our enhanced amenities. They may cost slightly more to rent through the venue vs renting on your own, but are offered to couples who want to hit the “easy button” and have us do the heavy lifting managing vendors, set up and tear down, etc.

As part of our enhanced amenities, we also offer an In House Audio Visual (DJ Package). It includes a very professional and fun DJ (often our owner, Tim!), photo booth, and world class sound equipment throughout the venue. Couples seem to appreciate not having to worry about random sound equipment showing up in photos (as ours is professionally mounted), having crisp and reliable speakers and microphones, and not having cords laid around the venue as guests move from ceremony site to cocktail hour to reception.
*Please inquire about pricing and additional details.

Do you rent out the house on the property?
We do! Our beautifully updated, modern farmhouse is the perfect retreat as you enjoy your special weekend. Accommodating up to 11 guests with 4 bedrooms and 2 bathrooms, wedding parties, friends or family can skip the drive and stay on-site for maximum convenience and comfort.
*Please inquire about pricing and additional details.

MISCELLANEOUS:

Does Vintage Fields offer open houses?
Yes! We offer several open houses throughout the year. Our booked couples are welcome to attend and are able to schedule engagement shoots with their photographer in anticipation of their big day! You are welcome to attend as many as you want and can meet vendors at the venue during the open houses. Our staff will be available to answer any questions. We will communicate open house dates to all booked couples.

What geographies does Vintage Fields most commonly serve?
Southern Wisconsin, Madison, Milwaukee, Lake Country, Western Milwaukee Suburbs, Dane County, Columbia County, Dodge County, Rock County, Walworth County, Green County, Jefferson County, Waukesha County.

What information do we need for our marriage certificate?
Venue/Location: Vintage Fields
Address: N3677 Roche Road Columbus, WI 53925
County: Dodge
Township: Elba